Payroll Officer

Employment Details
Date Added: 17-May-2023
Closing Date: 31-May-2023 04:00 PM

Payroll Officer (Finance)

Permanent Part-time position (FTE 0.4)

$76,707 - $82,888 per year + Superannuation, pro rata FTE 0.4


The Town of Cottesloe is seeking an enthusiastic, confident and experienced Payroll Officer to fulfil the duties as described in the Position Description below:

 Position Description - Payroll Officer

About the Opportunity 

This is a fantastic opportunity for an enthusiastic Payroll Officer to join the Finance Team. This role involves end to end payroll processing for Town of Cottesloe employees and ensuring information processed is in accordance with legislative requirements and Council’s policies and procedures. Responsibilities include, but are not limited to;

  • Process the fortnightly payroll for all employees using Civica Authority (current system) and any future system requirements

  • Carry out data entry and maintain employee payroll records in compliance with relevant Acts, Awards, National Employment Standards, Enterprise Agreements or contracts

  • Reconcile payroll fortnightly with the general ledger and resolve any discrepancies

  • Process new starters, terminations and payroll adjustments as directed

  • Calculate and apply pay adjustments such as allowances, leave, overtime, penalty rates, higher duties, deductions and increments

  • Generate Payment Summaries through Single Touch Payroll (STP) for all employees annually.

  • Assist with audits in regards to payroll queries

  • Accurately respond to a broad range of payroll queries and requests in a timely manner

  • Ensure pay advice and record keeping is maintained and issued in accordance with requirements under the applicable Industrial Legislation

  • Carry out other duties as requested by management which may be reasonably expected within the scope of the classification level and skill base of the employee


Location and Hours 

This position is permanent part-time position working Monday to Friday, 30.4 hours per fortnight (FTE 0.4).

Selection Criteria 


  • Significant practical experience as a Payroll Officer

  • Diploma or certificate in payroll administration, or equivalent experience

  • Demonstrated knowledge of the application and interpretation of Awards and

     Enterprise Agreements in a payroll context

  • Strong mathematical and numeracy skills

  • Sound demonstrated knowledge of Taxation and Superannuation requirements

  • Excellent attention to detail and accurate data entry skills

  • Ability to work autonomously with limited supervision, and use professional judgement where appropriate

  • Organised, methodical and able to meet strict deadlines

  • Excellent internal customer service

  • Demonstrated understanding of the meaning of and requirement for confidentiality

  • High level computer skills including experience using payroll software

  • Advanced MS Office skills, especially Excel and Word



  • Experience using Civica Authority software

  • Experience in the Local Government sector


Appointment Criteria

  • Current National Police Clearance (within six months)

  • Pre-employment Medical Clearance

  • Evidence of Australian working rights

  • Evidence of Qualifications (as relevant)


The Town of Cottesloe

The Town is located in one of WA’s premier coastal suburbs. Within the historic and picturesque grounds of the Cottesloe Civic Centre, the Town offers an excellent working environment and generous benefits, including but not limited to:

  • 22 days annual leave per year (pro rata) 

  • Generous superannuation co-contributions

  • Flexible hours of work with flexi-time options

  • Leave loading (17.5%) and Leave purchasing options

  • Generous professional development opportunities

  • Paid study leave and tuition assistance

  • Christmas shutdown (subject to CEO approval)

  • Free parking; and

  • Sustainable travel allowances


How to Apply

To apply for this position, please review the position description and submit a CV and cover letter (max 1-2 pages) detailing your relevant experience and suitability for this role addressing the selection criteria. Applications can be submitted online to the Town, by post or in person. 

Specific questions regarding the Payroll Officer position may be directed to Martina Liu, Finance Manager, by email to or phone on (08) 9285 5000

Questions regarding general workplace entitlements and position eligibility criteria may be directed to Human Resources by email to or via phone on 9285 5000.

Applications for this position will close at 4.00 pm on Wednesday 31 May 2023. Please note that the Town of Cottesloe reserves the right to interview applicants and rescind or close this advertisement prior to this date. If you are interested in this position, we highly recommend you apply as soon as possible. 

The Town of Cottesloe is an Equal Opportunity employer and committed to diversity and inclusion within all practices. Applications for this position are encouraged from Aboriginal and Torres Strait Islander peoples, people of culturally and linguistically diverse backgrounds, people with a disability, people of all ages, sexualities and genders. 


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