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Online Form - Event Application

Applicant Details

Address:

Event Details

Has approval been sought and obtained from impacted local businesses and organisations?
Open to the public: *
Ticketed: *
If yes, are you an affiliate member of WA Companion Card? *

Temporary Structures

Temporary electrical installations:
Toilets:
Ground marking: *
Waste Management Plan: *
Special event bin hire:

Noise

After assessing your application the Town reserves the right to engage an independent acoustic consultant to monitor sound throughout the event at the cost to the organisers. Costs are outlined in the Schedule of Fees and Charges.

Will noise (including construction noise from bump in/out, music etc.) associated with the event impact on the surrounding premises? *
Will there be amplified music or noise (live music, PA announcements, recorded amplified music) during the event?

Risk Management

Risk Management Plan:
Emergency Management Plan:
User-pay policing services: *
First Aid:
Crowd control:

Food and Beverage

Will alcohol be sold or consumed at the event?
Will there be food or beverages at the event?

Transport

Traffic Management Plan: *
Road closure: *
Does the event have the potential to create a traffic of pedestrian hazard within the road or road verge?
Transport Management Plan:
Will reserved parking bays be required (fees apply)?
Will vehicles need access to the Civic Centre Grounds or the beachfront?

Additional items

Disability Access and Inclusion Plan (DAIP):
I have read and understood the following sustainability practices:
Will drones be utilised at your event?
Music License:

Attachments


Fees

Application Fees
In order for a Event Application to be considered a non-refundable application fee will apply.

Hire fees
Hire fees may be charged in accordance with the Event Classification Policy. Town of Cottesloe Management will determine what fees are to be charged.

Bond
A bond is required for all event bookings. Damage fees may also be charged separately. When making your bond payments please ensure that the name on the card matches with the payees details on the bond refund request form.

Cancellation
All booking cancellations to be notified in writing at least 30 days prior to day of use, or initial booking fee will apply.

Payment
Event hire fees are charged in accordance with the Event Classification Policy. Additional Health Act fees, and fees for Council services such as advertisement, parking, waste and damages, will be charged separately. Damage bond fees may also be charged separately.

If your conditional application is successful the Town of Cottesloe will contact you to obtain credit card payment for fees and bond. Failure to pay Event fees and bond money less than 7 days prior to the shoot may result in the shoot not receiving approval.
For further information regarding fees, please see the Schedule of Fees and Charges.


Indemnification

Upon acceptance of the hire, I/We (the applicant) undertakes to hold the Town of Cottesloe indemnified against all claims, losses, actions, damages, costs (including legal costs) and expenses whatsoever arising out of or in connection with the hiring of a location:

- Personal injury (including death or disease) to the applicant or any invitee or third party and then only to the extent that the applicant proves said injury was due to negligence of the Town of Cottesloe;
- Loss of or damage to any property owned by the applicant, the Town of Cottesloe or any third party;
- Breach or non compliance with any statute or regulation or local law of any public, municipal or other authority.

Acceptance: *

Declaration

I/We have read, understood and agree to abide by the relevant Information and Conditions of Hire. All applications are subject to approval. Payment in full and requested documentation must be submitted prior to the start date.


 
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